Mailing Services

Mailing Services

* Barcoding

* Business lists

* Cass certification

* Consumer lists

* Database maintenance

* Folding

* Ink jet addressing

* Inserting

* Labeling

* Laser printed letters

* Matching

* Metering

* Occupant/Resident lists

* Post Office delivery

* Sealing

* Sorting

* Tabbing

Barcoding

Our software will electronically process your mailing list file by comparing your addresses to the Post Office main database of all possible deliverable addresses within the United States.  The software then standardizes the address and provides back the complete barcode information.  This process is referred to as “CASS certification”.   The barcode is added to the address block on your mailing piece (either above or below).  When your mail contains an intelligent mail barcode on the piece and the piece is designed properly for automation rates you will be entitled to a reduction on postage rates.  The postage office reduces the postage costs on barcoded mail because it reduces their processing by eliminating the step of having to send each individual piece of mail through an optical character reader (OCR) to obtain a barcode and then print it on the mailing pieces.

Business Lists

We have a Dun & Bradstreet business list that is ideal for customers who want to target other businesses.  These lists can be geographical or target specific business types by Standard Industrial Classification (SIC) codes.  These lists will contain the business name, address, city, state and zip code.  There is additional information available such as contact name, contact telephone number, number of employees and more.

Cass certification

CASS certification or Coding Accuracy Support System is a requirement of the Post Office for customers who want to present mail for any postage discounts.  This includes First Class presorted mail and Standard Class presorted mail.  The Post Office requires that your list be processed before presenting your mailing to the Post Office through a postal approved method and they require forms to accompany the mail showing that process has been completed.  The software we use will compare your addresses to the Post Office main database of all possible deliverable addresses within the United States.  The software then corrects, standardizes, upper and lower cases and returns back the addresses.  This process does not verify the occupant or resident at each address, it simply verifies the validity of the address.  We are then able to provide you with a list of addresses that didn’t match if you desire that information.  The pieces which we do not obtain accurate barcode information may still be sent at higher postage rates and with the knowledge that they are at a higher risk of not being deliverable.  Some customers elect to eliminate these addresses, others choose to send them.  Just because we do not obtain barcode information that doesn’t necessarily mean the piece isn’t deliverable.

Consumer Lists

The Consumer list is a type of list that helps you to focus your mailing more closely to your target market.  This list can be selected geographically by zip code, using a radius or by specific carrier routes.  There are several ways you can use this list to target your potential customers.  There are selects such as combined household income levels, children present in the home including age ranges, homeowners, the age range of the head of the household a well as several other possible selects.  This list will provide names, addresses, city, state and zip codes.  If for instance you have a business that serves primarily school age children, you would be able to use this list by choosing households with children present within a certain age group.  Maybe your business is the type of business that provides mostly expensive discretionary items, using an income level sort could be very beneficial for you.

Database maintenance

One very important aspect of any mailing is an accurate mailing list.  There are several ways to keep the information in your database up to date.  One very easy and cost effective way to keep your mailing list fresh is to use a “Service Endorsement” on your mailing pieces.    When a service endorsement is printed on the mailing piece it notifies the Post Office that you want to know the piece is not deliverable and you want to receive updated address information on those pieces where it is available.  On Standard Class mail if your mail piece is undeliverable as addressed and does not contain a service endorsement it will be disposed of by the Post Office.  On Standard Class mail containing a service endorsement, such as “Return Service Requested”, that notifies the Post Office you would like to be notified that your piece was undeliverable and with this particular endorsement it also tells them you want your piece returned back to you with new address information if available or the reason it is not deliverable.  The cost for this particular service is calculated at the rate at which the piece would be mailed at 1st class postage (i.e., 49 cents for a letter sized piece weighing 1 ounce or less).  You only pay for those pieces that are returned back to you, not the properly addressed and deliverable pieces.  Please visit this link for “service endorsements” to determine which service endorsement type best suits your needs.   http://pe.usps.com/text/qsg300/q507.htm.  You will also find out more information such as type size and acceptable placement of the endorsement.

Mail N’ Stuff Services provides fast and accurate database maintenance services.  We will take your returned mail and your current database and update it saving you time and making certain your future mailings reach your intended customers.  We can also update  your database with new customer information from a wide variety of resources such as mailing sign-up sheets, stubs from store drawings, membership rosters and any other printed materials you may collect your customer information from.

Folding

We offer a variety of folding methods.  We can fold your 8 1/2 x 11 piece of paper with a simple half fold.  We can fold that same size paper into thirds (trifold) either letter folded (closed) or Z-folded (looks like a Z).  Or maybe you need a double parallel fold where your piece is folded in half and folded a second time in half in the same direction.  Machine folding provides a crisp, clean and consistent fold adding to the professional look of your piece and it improves further machine processing of the piece.

Ink Jet Addressing

Ink jet addressing technology eliminates the use of outdated labels and enables us to print your addresses directly onto envelopes, postcards or your prefolded self-mailers.  Not only does it look nice but it saves on the cost too.  Direct printing produces an easy to read professional looking mail piece.  We have a variety of font styles and sizes to choose from.  Ink jet technology has some limitations such a printing on glossy or coated paper stock that repels the ink or won’t dry quickly.  Labels may need to be used with darker paper, paper with flecks throughout, paper with screening and shading.

Inserting

We provide both machinable and non-machinable inserting services.  We insert envelopes from small invitation envelopes, typical #10 business envelopes all the way up to 9 x 12 flat sized envelopes.  We also handle inserting of odd shaped containers such as tubes for calendars.  If you need it inserted we can help.

Labeling

At times a mail piece requires the use of labels.  We can affix labels on darker paper, glossy stock, on paper with paper flecks in the paper, etc.

Laser printed letters

Do you want to personalize each letter you send?  Laser printed letters can be merged with a data file and include personalized name information as well as other variable information within the letter.  This type of letter works great when set up in a window envelope.

Matching

Do you need to have a piece inside the envelope matched with the name on the outside of the envelope, we can “match perfect” any pieces you need matched.

Metering

Metering is one form of paying for postage on mail pieces and  is an automated process.  Each piece of mail must contain a permit imprint, a postage stamp or metered postage reflecting the postage and mail class.  We maintain a Seattle based meter permit for Presorted Standard mail. Metering is a service that adds expense to any mailing so we encourage you to consider a permit imprint on all printed pieces when you can.  For envelopes that are not preprinted, metering is the perfect solution for applying postage.

Occupant/Resident Lists

Occupant/Resident lists are just what they sound like.  The list is addressed to either “Occupant” or “Resident” at each address you are sending to.  They are perfect lists for sending a mail piece to every home, apartment or business in a zip code or carrier route.  You can choose to mail to one, two or all three categories.  This list works well if you want to send to certain areas (i.e., it’s ideal for businesses such as roofers) or if you have an existing business or are opening a new business and want to let folks in a particular area know you are there (i.e., a restaurant or cleaners).  Some of our customers prefer to replace the “occupant” or “resident” with something with a better feel such as “To Our Neighbors at” or “To Our Friends at”.  Consumer lists are very reasonable in cost. 

Post Office Delivery

We take care of everything right down to delivering your prepared mail to the Bulk Mail Entry Unit (BMEU).  All mail that is processed for discounts is entered into a BMEU with the necessary accompanying paperwork.  We deliver to all BMEU’s in the greater Seattle area.  Did you know that mail going to 980 and 981 zip codes receive additional discounts when entered into a Seattle BMEU?  Few people realize how their postage dollars are calculated and do not understand the benefit of mailing on a Seattle permit 980 and 981 mail as opposed to mailing on a permit held in outlining cities such as Edmonds, Lynnwood or Mountlake Terrace for example.  We offer use of our Seattle permit free of charge to all our customers.

Sealing

Our automated envelope sealer can seal #10 envelopes up to 9 x 12 envelopes with the flaps on the short side or long side of the envelope.  When metering is a part of the process we try to use booklet (flap on long side of envelope) envelopes because it is a one-step process.  Some envelopes such as invitation-sized envelopes have longer than standard flaps and cannot be sealed with automated equipment.  Flaps that work best in the sealing machines have rounded flaps not longer than 1 3/4″ at the longest point.  Longer flaps and pointed flaps are sealed by hand.

Sorting

All discounted mail requires sorting.  Most mail is presorted prior to addresses being put on the pieces by software and are printed in a presorted order.  Once mail is sorted it is placed in the appropriate mail trays or sacks, in some cases it is strapped or banded to keep the mail secure, then destination tray or sack tags are prepared.  All presorted mail has to be delivered into a Bulk Mail Entry Unit (BMEU) with the appropriate accompanying forms which contains information such as how many pieces are in the mailing, what postage rates we are claiming for each piece, where the mail is going to need to be delivered to and proof that the mailing list has been CASS certified and run through the National Change of Address system.

Tabbing

When preparing folded self-mailers for automation rate discounts there are some tabbing requirements by the Post Office.  The reason for the tabbing requirements is to prepare the mail by holding it securely closed so it can travel rapidly through postal sorting equipment.  Depending on the design of the mail piece it will require a 1″ or 1.5:  tab placed on each mail piece.  Our automated tabbing equipment uses 1″ round white tabs (sometimes referred to as wafer seals).  If the tab will cover any printed information on the piece we have 1″ round transparent tabs that can easily be read through.